A practical walkthrough of the features that make the app work.
The Today button makes building your daily schedule simple. It pulls in today's events from your calendar and also brings in any tasks or notes already assigned to today. The app checks for duplicates, so an item that is already in your list will only appear once, while new calendar events are added automatically.
Once you're set up, your daily schedule can be built with just two actions: add your routine and use Today to pull in your calendar and assigned tasks. From there, you can adjust times and resolve scheduling conflicts as needed.
You can customize the order of your categories using the arrows to move them up or down. Categories at the top will appear first throughout the app, while lower categories will appear below them. This lets you organize your categories in whatever order works best for you.
You can import events from your Google Calendar for this week and next week, giving you a simple two-week view of what's coming up. This is useful for seeing upcoming appointments, birthdays, trips, and other commitments so you can plan ahead without having to schedule or budget the time yet.
When you import this week, events are labeled according to their day. As each day passes, those labels automatically turn gray so it's easy to distinguish past days from the current day. Events from next week are labeled "Next Monday," "Next Tuesday," and so on; once that week arrives, the labels automatically change to simply "Monday," "Tuesday," etc.
There are also separate calendar options for importing your two-week overview and for pulling in today's events. This lets you either look ahead at what's coming or quickly bring today's calendar items into your current schedule.
You can assign tasks to a specific day by adding a day stamp — such as Monday or Tuesday — to the end of the task. To remove the assignment, simply delete the day stamp and the task will return to your unassigned list. You can also use Next Monday, Next Tuesday, etc., to assign tasks to the following week.
You don't need to assign every task to a specific day. Day assignments are best used for things you intend or need to do on that particular day. For flexible tasks, leave them unassigned and choose something from your list when you have available time. This keeps your planned schedule realistic and leaves room for the day to develop naturally.
Clear Completed is designed to be your end-of-week review. Throughout the week, completed tasks accumulate so you can see what you've accomplished, but at the end of the week those completed items can be converted into your productivity reports and cleared from your active list.
You can enable Reports Day to receive a reminder on the day you choose — such as Monday — to complete this weekly review. Because the app's budgeting and productivity measurements are based on weekly activity, this helps keep your reports up to date.
Before using Clear Completed, make sure you've reviewed and saved anything you want to keep. The process clears your completed items and condenses the relevant information into your weekly reports.
Frozen tasks are items you've decided can safely wait because they aren't urgent enough to fit into your current budget. When you freeze a task, the default duration is one week, meaning it will stay out of your active planning until it comes back up for review.
Every Monday, tasks whose freeze period has expired return to your active list so you can decide whether they are now manageable. You can also enable Ask on Freeze Duration to choose a longer period — such as four or twelve weeks — when you already know the task can safely wait that long.
This gives you a controlled way to defer tasks without losing track of them. Instead of continually carrying something forward or letting it clutter your active list, you can deliberately put it on ice and let the app bring it back when it's time.
The app is designed to keep your data primarily on your own device. The Load and Save buttons let you manually save and restore your app data directly from your device, giving you complete control over your files.
A few optional features connect to outside services. Google Calendar connects only to your own Google Calendar, and Google Drive Backup stores your backups in your personal Google Drive. Your Drive files are not shared with anyone unless you choose to share them.
Task Alarm Notifications use a server only to deliver scheduled notifications. The service does not receive your tasks, notes, calendar information, or other personal data — it only needs your time zone to function.
Because the app runs in a browser, your device may occasionally clear its browser storage or cache. For this reason, regular backups are strongly recommended. You can manually save a file to your device, or allow the app to automatically back up to your personal Google Drive once per day.
If something happens to your local app data, you can simply Load your saved file or restore your Google Drive backup and return to your previous state.
Most features in Priority Planner are optional and can be turned off in Settings. You can disable productivity fitness tracking and reports. You can turn off Track Weekly Budget, which restructures the app to work without categories and budgeting — making it a simple reminder app where nothing turns grey.
You can also turn off Task Alarms, Google Drive connection reminders, Social Radar reminders, and Reports Day reminders. All of those are independently controllable.
Just like stepping on a scale keeps you accountable to your fitness goals, reviewing your productivity data keeps your attention on how you're actually using your time.
The app tracks what you planned to do, when you planned to do it, how long you expected it to take, and what you actually did. From that, it produces four simple measures:
Priority — how closely you stay within the time you budgeted for your tasks.
Routine — how consistently you follow the routines you created.
Focus — how well you follow through on the focused work you intentionally scheduled.
Timing — how closely you follow the schedule you set.
Together, these four measures produce your weekly productivity belt rating, giving you a simple picture of how well you're following your own plan. Your belt can move up or down from week to week — a clear incentive to keep improving.
The Shopping List keeps potential purchases organized into three levels: things you plan to buy on your next trip, things you may buy sometime this month, and things you simply want to remember for the future.
Social Radar is an optional tool for being more intentional about your relationships. You can keep a private list of people you care about, record recent interactions, and see how long it has been since you last connected with someone.
You can also use Social Reminders as a weekly reflection on how you are showing up in your relationships. Choose personal areas you want to improve — such as listening or maintaining healthy boundaries — and use the weekly reminder to reflect on how you did.
Friendly Checks let you set interaction tiers based on how often you want to stay in contact. These settings are completely private and meant to reflect your own relationship goals. Social Radar is entirely optional and can be turned off.
Effective planning is about more than creating a schedule — it's about creating a plan you can realistically follow. The app includes several tools to help close the gap between intent and enactment.
The laundry basket identifies scheduling conflicts. The clipboard next to the times on the Start Panel lets you quickly copy the next available start time — including the built-in five-minute buffer — into your next task.
When reviewing your schedule, consider practical realities: protect your planned rest time, and avoid scheduling activities that require cleanup immediately before something else.
Priority Planner incorporates several established productivity concepts designed to improve follow-through, including Eat the Frog, Biological Prime Time, and the Pomodoro Technique.
Biological Prime Time helps you identify the hours when you naturally have the most energy and focus. Enter your Prime Time in Settings and the app will highlight that period on the Start Panel. When Prime Time is active, a frog icon appears beside your tasks — selecting it on the task you most want to avoid makes it your Frog, your highest-priority task during that window.
If Pomodoro is enabled, Prime Time is divided into focused 25-minute work periods followed by 5-minute breaks, creating a structured rhythm designed to maintain concentration.
After enabling Task Alarms in Settings, your phone can notify you when a task is scheduled to start and when it should end. For the best experience, configure Do Not Disturb to allow Priority Planner notifications while silencing unnecessary ones.
Make sure Notifications Allowed is enabled for Priority Planner and that its battery usage is set to Unrestricted. Because Priority Planner runs through Google Chrome, Chrome may also need to be set to unrestricted battery usage.